I need assistance with bid. Anything helps! PLEASE HELP

[Ryan3]

I’m in my 3rd year of business and this is the biggest thing I’ve been called to bid on so far. I’ve done a few retirement communities and various jobs of that sort of “medium” size, but this is an entire Hotel.
They want a bid for all the rooms once a year, and another bid for twice a year, inside and out, and out only, but another bid for quite a large amount of monthly window cleaning including a pool house, restaurant, bar, main lobby, and elevator shafts. The hotel is 4 stories high but the 1st floor is sort of invisible, the windows are below ground in a way, so the 4th and 3rd stories are reachable with either a 24 or 32 foot ladder, and the front side windows all have balconies.
I’m just going to share the numbers so this doesn’t get too confusing.

Front side hotel: 96 windows, 196 panes, 96 screens (2 windows, 4 panes, 2 screens per balcony)
Back side hotel: 120 windows, 240 panes, 120 screens (Ladder work, no balconies)

For the monthly cleaning they have a big main entrance with large, high windows, a decent size restaurant also large windows, a nail salon, the bar has less, the pool house/fitness room is large and needs bad hard water stain removal, there is also a 16-24ft section of the owners office with a nice little set of windows and screens they want done monthly as well.

Here’s what I counted:
Pool house/fitness room: 72 windows (6-8ft ladder work for the higher ones)
Restaurant: 31 windows (all ground level)
Bar: 10 windows (ground level)
Nail salon: 6 windows (ground level)
Elevator shafts: 36 windows (16 & 24 ft ladder work)
Owners office: 39 windows, 78 panes, 39 screens (16-24ft ladder work)
Main entryway/common areas: 47 windows in front main entrance (large windows, 24ft ladder work), 2 side entries (common area, 10 panes, 2 doors, ground level) 1 back door entry, (4 panes, ground level)

I’m supposed to email my bid today. ANY advice on pricing would be greatly appreciated!! SEE PHOTOS (I took them as best as I could)

The first 2 pics are of the front/back of the main hotel.
The next 2 photos are of the owners office windows.
Next pic is the bar.
After that is the main entrance.
And then the restaurant.
The final 3 pics are one of the 2 elevator shafts, and then the best 2 pics I could get of the pool house. I didn’t get any pics of the nail salon, its right inside the front entrance, very small.

Again, any advice would be amazing!
Thank you

[DaveYogi]

My 2 cents.

Don’t over think it.

Use your per pane price to get a base price then gauge how long the job will take.

Use your goal per day per vehicle

factor in other factors time of year etc and you should be able to come to a number

[Endless]

As mentioned, don’t overthink it.
3 years in, you know about what you expect per man hour based on your per pane pricing and how fast/efficient you currently are.
Take it section by section, add it up, adjust for the convenience of not having to drive job to job all day.

Also good to know if they’ve been maintained in the past, how often. What kind of budget do they have for this type of maintenance.

Just some thoughts. What a cool opportunity though; grab your WFP and a helper to remove screens and your golden.

[PORKIE123]

Per pane price, then guess how long and calculate price on hourly rate and then find a nice middle ground. Sit on it for a day or two and then you’ll have a price.

If you lose, call the prospect and find out why, and genuinely tell them you’re trying to improve and that you’d love to provide bids in the future. Use that feedback to improve.

If you win, you’ll know if your price is good as soon as you start. Use that to improve next time.

Either way, its a win win, providing you’re comfortable using the process as a learning experience. You literally can’t win them all, and you’ll sometimes you’ll wish you hadn’t!